The meeting was called to order at 7:04.   In attendance: Chris Crowell, Sandy Borucki, Lou Hosta, Shawn Armington, Sue Ann Kates, Rosanna DelMastro, Heidi Sabbarese and Tim Sabbarese were in attendance.

The Secretary’s report has been tabled until August.  The financial report will also be delayed.

Having a quorum of the active board present, the revised by-laws, which were proposed at the previous meeting, were approved.  Sandy put forward the motion, Chris seconded, all ayes.  The by-laws, in their entirety, are included with these minutes.

A slate of candidates for the Mediatech board was introduced by Shawn.  In accordance with the newly approved bylaws, the terms will be for two years, with half the terms expiring each year.  For this year only, half the terms will expire in one year, so that henceforth the elections can be on a staggered schedule.  There are no stated term limits, so board members may be re-elected when their terms expire. The nominating committee was Shawn and Warren.  There were no further nominations from the floor.  Sandy moved that nominations be closed, Lou seconded, all ayes.  Lou moved that the proposed slate of candidates be approved in its entirety, Chris seconded, all ayes.

The board of trustees for Mediatech is as follows:

President – Chris Crowell (two year term, expiring January 2015)
Vice-president – Will Richardson ( one year term, expiring January 2014)
Treasurer – Lou Hosta (one year term, expiring January 2014)
Secretary – Shawn Armington ( two year term, expiring January 2015)
Member at large A – Sandy Borucki (two year term, expiring January 2015)
Member at large B – Heidi Hesch-Sabbarese (two year term, expiring January 2015)
Member at large C – Bob Flisser (one year term, expiring January 2014)

A discussion of preparations for the Flag Day concert followed.  Sue Ann volunteered to introduce the group.  Lou, Sandy, Heidi and Tim offered to help with set-up.  Heidi and Tim will bring a table from the library and sell t-shirts.  Sue Ann will bring some flags.  Lou offered to help tape the event.

Heidi brought up the issue of “talking points,” suggesting it would be helpful to have a succinct description of Mediatech’s mission and activities for those who might ask at the concert.  We had a general discussion of Mediatech’s evolving mission, agreeing that the question merits further discussion and refinement.  We will perhaps have a committee or small group work on clarifying  the vision and mission of the organization, to be discussed at a later time.  For the present, Chris suggested a working definition of Mediatech as “a community gathering place centered on technology and cultural activities.”  Donations would be used to “enhance programs and services.”   Half the donations will go to the Whitehouse Wind Symphony and half to Mediatech.

Further descriptive “talking points” include:

Summer hours start June 24 — noon to 4 pm, Monday through Friday

Games available for all platforms, check out with Flemington or Hunterdon County library card

Public Access computers available – Windows and Mac – as well as free WiFi

“Scratch” computer programming class July 29 – August 2, 9 am till noon each day

“Sweet Talks” series – live music ( 7pm )  and discussion (8 pm) on July 10, 17, 24, and 31

Lindbergh flight recreation in the Fall

We then discussed the “Sweet Talks” series.  Each evening will feature music at 7 pm followed by a discussion at 8 pm. The schedule is as follows:

July 10
Music: The Five Straws

Talk: Archie, local grocery celebrity

July 17
Music:  Moore Bros.

Talk: Dick Stothoff on the history of Flemington

July 24
Music: Jake Hoffman
Talk: Chris Crowell on Technology in Education
July 31

Marshall’s Band, both music and discussion.

An extensive discussion of Archie’s last name  followed.  Chris was able to come up with an answer, but Shawn was unsure whether we had permission to use his last name in publicity.

Heidi and Tim offered to staff the gaming area during the talks.   Shawn will show them how to do basic checkouts.

All agreed that a meeting in July would be unnecessary.  The next Mediatech meeting is scheduled for August 14, with the hope that a meeting in September would be unnecessary.

The meeting adjourned at 8:15

Shawn Armington

 

MEDIATECH BOARD OF TRUSTEES BY-LAWS

 

ARTICLE 1—Powers

Subject only to the provision of law, the control of the property, personnel, funds and policy of the Mediatech Foundation shall be vested in the Board of Trustees appointed and provided by law.

 

ARTICLE II—Meetings

1. The board shall hold a minimum of 4 regular public meetings annually, at a time and place to be agreed upon.
2. An annual meeting shall be held in the first month of each year for the purpose of electing officers and conducting any other annual business.
3. The President or the Vice President or any two members of the Board may call special meetings. No business can be transacted at a special meeting, except for the purpose for which the meeting is called.
4. The Secretary shall notify members of the Board of all meetings. Notice of a special meeting shall state the purpose for which such meeting is called.
5. Four members shall constitute a quorum for the transaction of business.

 

 

ARTICLE THREE – The Board of Trustees

There will be a seven member Board of Trustees, consisting of a President, Vice-president, Secretary, Treasurer, and three members-at-large.

The term of office will be two years and until their successors are elected..

Terms will be staggered, with the President, Secretary, and members-at-large a and b being elected in one year and the Vice-president, Treasurer, and member-at- large c being elected in the following year.

New members will be elected at the annual meeting by majority vote of the current board.  Vacancies may be filled at any regular meeting of the board

.

 

ARTICLE IV—Committees

The President may appoint committee chairs as shall be deemed necessary by the Board.

 

ARTICLE V—Executive Director

The Mediatech Director shall have sole charge over the administration of the Mediatech under the direction and review of the Board. The Director shall be responsible for the care of the equipment and room, for the supervision and direction of the staff, for the efficiency of the Mediatech’s service to the public, for working closely and cooperatively with the Library Director, and for the operation of the Mediatech under the financial conditions set forth in the annual budget. The Director shall attend all board meetings except those at which his or her appointment or salary is to be discussed or decided.

 

ARTICLE IV—Amendments

The Board of Trustees shall have the right to make, amend and repeal the By-Laws by a majority vote at any regular meeting of the Board, provided that the amendment was proposed and discussed at a previous meeting and stated in the call for the meeting.

 

ARTICLE FIVE –  Funds and Liability

 

The fiscal year shall be from January 1 through December 31.

The organization’s funds shall be deposited in the bank account of the The Mediatech Corporation.

Funds shall be disbursed by the treasurer as authorized by a majority of the governing body.

An Auditing Committee shall review the treasurer’s books prior to the annual meeting.

 

ARTICLE SIX –  Dissolution

 

This organization is organized exclusively for charitable and educational purposes within the meaning of Section 501 C 3 of the Internal Revenue Code as amended.  No part of the net earnings shall benefit private individuals.

 

Upon dissolution, assets will be distributed to the Flemington Free Public Library.  If the Library is unable, unwilling, or ineligible to receive the assets, they will be distributed to another 501 (c) 3 organization as determined by the governing body.

 

 

Revised bylaws approved June 12, 2013

 

 

 

Meeting called to order at 7:12 p.m.Attendees:  Lou, Warren, Sue Ann, Rosanna, Shawn, Chris, Heidi, & Sandy

Discussed the By Laws from 2001.  Revisions need to be made.  How many people?  Terms?   Warren gave us a link for the original By Laws.  The By Laws are also in the Handbook.  The proposed changes follow:

ARTICLE THREE – The Board of Trustees.

There will be a seven member Board of Trustees, consisting of a President, Vice-president, Secretary, Treasurer, and three members-at-large.The term of office will be two years and until their successors are elected..Terms will be staggered, with the President, Secretary, and members-at-large a and b being elected in one year and the Vice-president, Treasurer, and member-at- large c being elected in the following year.New members will be elected at the annual meeting by majority vote of the current board.  Vacancies may be filled at any regular meeting of the board

ARTICLE FIVE –  Funds and Liability

The fiscal year shall be from January 1 through December 31.The organization’s funds shall be deposited in the bank account of the The Mediatech Corporation. Funds shall be disbursed by the treasurer as authorized by a majority of the governing body.

ARTICLE SIX –  Dissolution

This organization is organized exclusively for charitable and educational purposes within the meaning of Section 501 C 3 of the Internal Revenue Code as amended.  No part of the net earnings shall benefit private individuals. Upon dissolution, assets will be distributed to the Flemington Free Public Library.  If the Library is unable, unwilling, or ineligible to receive the assets, they will be distributed to another 501 (c) 3 organization as determined by the governing body.

Shawn will send out complete revised By Laws. We will vote on these at the next meeting.

Funding – Extended hours for summer will be $1200 for Carol Wachter.  Shawn made a motion to approve and Sandy seconded.  All ayes.

Treasurer – We have two checks that need to be found.  There is $9220 as of March 31, 2013 in our account.  Mike Holk has been doing the payroll.  He is also good with IRS and will stay on as Treasurer for the rest of the year.

Warren asked if there is any reason we need to have an attorney.  Will discuss more at next meeting.

Sweet Talks – There will be four talks for the summer.  They will be on Wednesday nights.  Dick Stothoff will be doing July 17^th.

We are looking for musicians.  The Five Straws Brass Quintet Dixie Land Band may do July 17^th.  Rosanna might have someone, Marshalls Band.   Archie from Shop Rite is another possibility for one of talks.   Donations will be asked for and part will be given to the speakers and musicians.  This will be finalized next month and publicity will be started.

Game night is being considered during Sweet Talks.  More information on this will be coming in the future.  It requires someone to sit here.  There might be some high school kids who would be interested.

Scratch Class – Publicity for this is very important.  Flyers will be passed out at the concert.  There is a Freshman at Hunterdon Central who would like to help with this.  Need to pick weeks this would be happening.  Kids should bring their own laptops.

Flag Day Concert – Write press release.  A banner will be made and put up. Flyers will be handed out. People are being told to bring chairs and/or blankets and a picnic basket.  It will be held inBoroPark on June 145h.  Boro and Mediatech are sponsoring.  Whitehouse Wind Symphony will receive 50% of donations and Mediatech will receive the other 50%.  Trustees should show up with their Mediatech shirt on.  Would like to do a plaque for Ed Kurwicki.  We will sell t-shirts.  We have good anti-sue insurance.  We will do a slide show.

A small discussion was about letting students borrow tablets during the summer.Need to discuss the Annual Christmas Concert.

Shawn made a motion to adjourn.  This was seconded by Chris.  All ayes. Adjourned at 8:22 p.m.