The meeting was called to order at 7:04.Â Â In attendance: Chris Crowell, Sandy Borucki, Lou Hosta, Shawn Armington, Sue Ann Kates, Rosanna DelMastro, Heidi Sabbarese and Tim Sabbarese were in attendance.
The Secretaryâ€™s report has been tabled until August.Â The financial report will also be delayed.
Having a quorum of the active board present, the revised by-laws, which were proposed at the previous meeting, were approved.Â Sandy put forward the motion, Chris seconded, all ayes.Â The by-laws, in their entirety, are included with these minutes.
A slate of candidates for the Mediatech board was introduced by Shawn. Â In accordance with the newly approved bylaws, the terms will be for two years, with half the terms expiring each year.Â For this year only, half the terms will expire in one year, so that henceforth the elections can be on a staggered schedule.Â There are no stated term limits, so board members may be re-elected when their terms expire. The nominating committee was Shawn and Warren.Â There were no further nominations from the floor.Â Sandy moved that nominations be closed, Lou seconded, all ayes.Â Lou moved that the proposed slate of candidates be approved in its entirety, Chris seconded, all ayes.
The board of trustees for Mediatech is as follows:
President â€“ Chris Crowell (two year term, expiring January 2015)
Vice-president â€“ Will Richardson ( one year term, expiring January 2014)
Treasurer â€“ Lou Hosta (one year term, expiring January 2014)
Secretary – Shawn Armington ( two year term, expiring January 2015)
Member at large A – Sandy Borucki (two year term, expiring January 2015)
Member at large B – Heidi Hesch-Sabbarese (two year term, expiring January 2015)
Member at large C â€“ Bob Flisser (one year term, expiring January 2014)
A discussion of preparations for the Flag Day concert followed.Â Sue Ann volunteered to introduce the group.Â Lou, Sandy, Heidi and Tim offered to help with set-up.Â Heidi and Tim will bring a table from the library and sell t-shirts.Â Sue Ann will bring some flags.Â Lou offered to help tape the event.
Heidi brought up the issue of â€œtalking points,â€ suggesting it would be helpful to have a succinct description of Mediatechâ€™s mission and activities for those who might ask at the concert.Â We had a general discussion of Mediatechâ€™s evolving mission, agreeing that the question merits further discussion and refinement.Â We will perhaps have a committee or small group work on clarifyingÂ the vision and mission of the organization, to be discussed at a later time.Â For the present, Chris suggested a working definition of Mediatech as â€œa community gathering place centered on technology and cultural activities.â€Â Donations would be used to â€œenhance programs and services.â€Â Â Half the donations will go to the Whitehouse Wind Symphony and half to Mediatech.
Further descriptive â€œtalking pointsâ€ include:
Summer hours start June 24 — noon to 4 pm, Monday through Friday
Games available for all platforms, check out with Flemington or Hunterdon County library card
Public Access computers available â€“ Windows and Mac â€“ as well as free WiFi
â€œScratchâ€ computer programming class July 29 â€“ August 2, 9 am till noon each day
â€œSweet Talksâ€ series â€“ live music ( 7pm )Â and discussion (8 pm) on July 10, 17, 24, and 31
Lindbergh flight recreation in the Fall
We then discussed the â€œSweet Talksâ€ series.Â Each evening will feature music at 7 pm followed by a discussion at 8 pm. The schedule is as follows:
Music: The Five Straws
Talk: Archie, local grocery celebrity
Music:Â Moore Bros.
Talk: Dick Stothoff on the history of Flemington
Music: Jake Hoffman
Talk: Chris Crowell on Technology in Education
Marshallâ€™s Band, both music and discussion.
An extensive discussion of Archieâ€™s last nameÂ followed.Â Chris was able to come up with an answer, but Shawn was unsure whether we had permission to use his last name in publicity.
Heidi and Tim offered to staff the gaming area during the talks.Â Â Shawn will show them how to do basic checkouts.
All agreed that a meeting in July would be unnecessary.Â The next Mediatech meeting is scheduled for August 14, with the hope that a meeting in September would be unnecessary.
The meeting adjourned at 8:15
MEDIATECH BOARD OF TRUSTEES BY-LAWS
Subject only to the provision of law, the control of the property, personnel, funds and policy of the Mediatech Foundation shall be vested in the Board of Trustees appointed and provided by law.
- The board shall hold a minimum of 4 regular public meetings annually, at a time and place to be agreed upon.
- An annual meeting shall be held in the first month of each year for the purpose of electing officers and conducting any other annual business.
- The President or the Vice President or any two members of the Board may call special meetings. No business can be transacted at a special meeting, except for the purpose for which the meeting is called.
- The Secretary shall notify members of the Board of all meetings. Notice of a special meeting shall state the purpose for which such meeting is called.
- Four members shall constitute a quorum for the transaction of business.
ARTICLE THREE â€“ The Board of Trustees
There will be a seven member Board of Trustees, consisting of a President, Vice-president, Secretary, Treasurer, and three members-at-large.
The term of office will be two years and until their successors are elected..
Terms will be staggered, with the President, Secretary, and members-at-large a and b being elected in one year and the Vice-president, Treasurer, and member-at- large c being elected in the following year.
New members will be elected at the annual meeting by majority vote of the current board.Â Vacancies may be filled at any regular meeting of the board
The President may appoint committee chairs as shall be deemed necessary by the Board.
ARTICLE Vâ€”Executive Director
The Mediatech Director shall have sole charge over the administration of the Mediatech under the direction and review of the Board. The Director shall be responsible for the care of the equipment and room, for the supervision and direction of the staff, for the efficiency of the Mediatechâ€™s service to the public, for working closely and cooperatively with the Library Director, and for the operation of the Mediatech under the financial conditions set forth in the annual budget. The Director shall attend all board meetings except those at which his or her appointment or salary is to be discussed or decided.
The Board of Trustees shall have the right to make, amend and repeal the By-Laws by a majority vote at any regular meeting of the Board, provided that the amendment was proposed and discussed at a previous meeting and stated in the call for the meeting.
ARTICLE FIVE –Â Funds and Liability
The fiscal year shall be from January 1 through December 31.
The organizationâ€™s funds shall be deposited in the bank account of the The Mediatech Corporation.
Funds shall be disbursed by the treasurer as authorized by a majority of the governing body.
An Auditing Committee shall review the treasurerâ€™s books prior to the annual meeting.
ARTICLE SIX –Â Dissolution
This organization is organized exclusively for charitable and educational purposes within the meaning of Section 501 C 3 of the Internal Revenue Code as amended.Â No part of the net earnings shall benefit private individuals.
Upon dissolution, assets will be distributed to the Flemington Free Public Library.Â If the Library is unable, unwilling, or ineligible to receive the assets, they will be distributed to another 501 (c) 3 organization as determined by the governing body.
Revised bylaws approved June 12, 2013