MEDIATECH MEETING AGENDA

Wednesday January 21

Library downstairs by fireplace

 

NOTE: Bob can only stay for 15 minutes

 

 

CALL TO ORDER 7 PM

Treasurers Report

• We have $75 in iTunes.
• The new iMac, 1 TB hard drive and iPad Air have been purchased.
• Our end of year balance, after all bills and new computers/hardware were paid for, was $7,371.93
• I purchased a box of popcorn for $10 using money from cash bottle. The lock were was $5.
• We received a Large Foundation donation for $5,000; and we received a donation from Anne Thomas for $2,046. Both checks have been deposited bringing our total balance to $14,417.93

 

Secretaries Report (minutes from last meeting)

 

News and Correspondence

• NJ Makers Day http://njmakersday.org/
• TCNJ Design Applications Course
• Summer schedule (Scratch and special programs)
• New flyer
• Need to request Large Foundation paperwork

 

Future Priorites

• Revitalize board (get one person from each school).
• Flight
• Explore merging with the Flemington Free Public Library, becoming a “friends” group with a separate bank account.
• Create a Youth/Sr. coaching program — See http://youtu.be/MHejBqk-i0Q
• New work stations (4 more iMacs) with video editing, Scratch and Minecraft
• 70 inch LCD screen; dedicated to Apple TV for signage, announcements and showing student videos
• Oculus Rift 2.0 and 3D Printing; install two “retro” game systems (N64 and Sega Genesis).
• 20 more staffed hours — open evenings and Saturday (when library isn’t)

 

IDEAS FOR FUTURE BOARD MEMBERS

It is essential that we have a supportive board who can make meetings.

Status of our founding papers and board terms — two or three year terms?

 

President – Chris Crowell (two year term, expiring January 2015) Suggestions ______________

Vice-president – Will Richardson ( two year term, expiring January 2016) ______________

Treasurer – Lou Hosta (two year term, expiring January 2016) _______________

Secretary – Shawn Armington ( two year term, expiring January 2015) ___________________

Member at large A – Sandy Borucki (two year term, expiring January 2015) _________________

Member at large B – Heidi Hesch-Sabbarese (two year term, expiring January 2015) ______________

Member at large C – Bob Flisser (two year term, expiring January 2016) ________________

 

Warren serves ex officio in his position as Director.

Shawn would like to become ex officio as Library Director.

 

 

 

 

 

MEDIATECH BOARD OF TRUSTEES BY-LAWS

 

ARTICLE 1—Powers

Subject only to the provision of law, the control of the property, personnel, funds and policy of the Mediatech Foundation shall be vested in the Board of Trustees appointed and provided by law.

ARTICLE II—Meetings

1. The board shall hold a minimum of 4 regular public meetings annually, at a time and place to be agreed upon.
2. An annual meeting shall be held in the first month of each year for the purpose of electing officers and conducting any other annual business.
3. The President or the Vice President or any two members of the Board may call special meetings. No business can be transacted at a special meeting, except for the purpose for which the meeting is called.
4. The Secretary shall notify members of the Board of all meetings. Notice of a special meeting shall state the purpose for which such meeting is called.
5. Four members shall constitute a quorum for the transaction of business.

ARTICLE THREE – The Board of Trustees

There will be a seven member Board of Trustees, consisting of a President, Vice-president, Secretary, Treasurer, and three members-at-large.

The term of office will be two years and until their successors are elected..

Terms will be staggered, with the President, Secretary, and members-at-large a and b being elected in one year and the Vice-president, Treasurer, and member-at- large c being elected in the following year.

New members will be elected at the annual meeting by majority vote of the current board.  Vacancies may be filled at any regular meeting of the board

.ARTICLE IV—Committees

The President may appoint committee chairs as shall be deemed necessary by the Board.

ARTICLE V—Executive Director

The Mediatech Director shall have sole charge over the administration of the Mediatech under the direction and review of the Board. The Director shall be responsible for the care of the equipment and room, for the supervision and direction of the staff, for the efficiency of the Mediatech’s service to the public, for working closely and cooperatively with the Library Director, and for the operation of the Mediatech under the financial conditions set forth in the annual budget. The Director shall attend all board meetings except those at which his or her appointment or salary is to be discussed or decided.

 

ARTICLE IV—Amendments

The Board of Trustees shall have the right to make, amend and repeal the By-Laws by a majority vote at any regular meeting of the Board, provided that the amendment was proposed and discussed at a previous meeting and stated in the call for the meeting.

ARTICLE FIVE –  Funds and Liability

The fiscal year shall be from January 1 through December 31.

The organization’s funds shall be deposited in the bank account of the The Mediatech Corporation.

Funds shall be disbursed by the treasurer as authorized by a majority of the governing body.

An Auditing Committee shall review the treasurer’s books prior to the annual meeting.

 

ARTICLE SIX –  Dissolution

This organization is organized exclusively for charitable and educational purposes within the meaning of Section 501 C 3 of the Internal Revenue Code as amended.  No part of the net earnings shall benefit private individuals.

Upon dissolution, assets will be distributed to the Flemington Free Public Library.  If the Library is unable, unwilling, or ineligible to receive the assets, they will be distributed to another 501 (c) 3 organization as determined by the governing body.

 

Revised bylaws approved June 12, 2013