MEDIATECH BOARD OF TRUSTEES BY-LAWS
Subject only to the provision of law, the control of the property, personnel, funds and policy of the Mediatech Foundation shall be vested in the Board of Trustees appointed and provided by law.
- The board shall hold a minimum of 4 regular public meetings annually, at a time and place to be agreed upon.
- An annual meeting shall be held in the first month of each year for the purpose of electing officers and conducting any other annual business.
- The President or the Vice President or any two members of the Board may call special meetings. No business can be transacted at a special meeting, except for the purpose for which the meeting is called.
- The Secretary shall notify members of the Board of all meetings. Notice of a special meeting shall state the purpose for which such meeting is called.
- Four members shall constitute a quorum for the transaction of business.
ARTICLE THREE â€“ The Board of Trustees
There will be a seven member Board of Trustees, consisting of a President, Vice-president, Secretary, Treasurer, and three members-at-large.
The term of office will be two years and until their successors are elected..
Terms will be staggered, with the President, Secretary, and members-at-large a and b being elected in one year and the Vice-president, Treasurer, and member-at- large c being elected in the following year.
New members will be elected at the annual meeting by majority vote of the current board.Â Vacancies may be filled at any regular meeting of the board
The President may appoint committee chairs as shall be deemed necessary by the Board.
ARTICLE Vâ€”Executive Director
The Mediatech Director shall have sole charge over the administration of the Mediatech under the direction and review of the Board. The Director shall be responsible for the care of the equipment and room, for the supervision and direction of the staff, for the efficiency of the Mediatechâ€™s service to the public, for working closely and cooperatively with the Library Director, and for the operation of the Mediatech under the financial conditions set forth in the annual budget. The Director shall attend all board meetings except those at which his or her appointment or salary is to be discussed or decided.
The Board of Trustees shall have the right to make, amend and repeal the By-Laws by a majority vote at any regular meeting of the Board, provided that the amendment was proposed and discussed at a previous meeting and stated in the call for the meeting.
ARTICLE FIVE –Â Funds and Liability
The fiscal year shall be from January 1 through December 31.
The organizationâ€™s funds shall be deposited in the bank account of the The Mediatech Corporation.
Funds shall be disbursed by the treasurer as authorized by a majority of the governing body.
An Auditing Committee shall review the treasurerâ€™s books prior to the annual meeting.
ARTICLE SIX –Â Dissolution
This organization is organized exclusively for charitable and educational purposes within the meaning of Section 501 C 3 of the Internal Revenue Code as amended.Â No part of the net earnings shall benefit private individuals.
Upon dissolution, assets will be distributed to the Flemington Free Public Library.Â If the Library is unable, unwilling, or ineligible to receive the assets, they will be distributed to another 501 (c) 3 organization as determined by the governing body.
Revised bylaws approved June 12, 2013